Public Purchasing

The Center for Government Services at Rutgers, The State University of New Jersey, offers this series of courses for those interested in increasing their knowledge of public purchasing, as well as public officials desiring the State of New Jersey's Qualified Purchasing Agent certification, and/or the Rutgers University Registered Public Purchasing Official (RPPO) or the Registered Public Purchasing Specialist (RPPS) certificate.

PUBLIC PURCHASING EDUCATIONAL FORUM - April 29 & 30, 2015 - Sheraton Hotel, Atlantic City, NJ

Handouts Below - CLICK ON EACH TO VIEW

 

Course Descriptions

 

Principles of Public Purchasing 1

30 hours
Prerequisite: None
This introduction to public purchasing acquaints  purchasing agents and other public officials responsible for purchasing with sound principles and practices. It covers the application of appropriate guidelines, techniques, and requirements for establishing a purchasing agency, and the basis to encumbering. Other topics include a discussion of intergovernmental cooperative purchasing, centralized purchasing, specification writing, the public contracts law, and related legislation. It also covers public procurement laws and corresponding rules and regulations. A final exam is given.

Principles of Public Purchasing 2

30 hours
Prerequisite: Principles of Public Purchasing 1
This course emphasizes advanced information, ideas, and techniques for experienced public purchasing personnel. Topics covered include the Uniform Commercial Code, the Local Public Contracts Law and statutory applications in judicial decisions, the antitrust law, and ethical issues. A final exam is given.

Principles of Public Purchasing 3

30 hours
Prerequisite: Principles of Public Purchasing 2
This course covers the competitive contracting process in public purchasing, with emphasis on bid specifications and Request for Proposals. It also discusses current procurement subjects in the purchasing field. Students are expected to complete class exercises and contribute to current issues discussions. A final exam is given.

Municipal Finance Administration for public purchasing professionals

26 hours
This course is an introduction to the field of municipal finance and is designed to provide a foundation for a better understanding of New Jersey local government fiscal affairs. Major areas of instruction cover the institutional framework of local government in New Jersey, the state’s role in supervision and assistance, property tax administration and assessment administration, municipal caps, municipal budgeting, budget execution, municipal purchasing, and treasury management. A final exam is given.

CONTINUING EDUCATION COURSES

 

INTRODUCTION TO PUBLIC PURCHASING

4 hours
This half-day seminar is designed for purchasing assistants, support staff, newcomers to purchasing office duties, and using agencies affected by the purchasing function. The program introduces the basic legal requirements of purchasing; explains forms, processes, and purchasing vocabulary; and recommends effective strategies. Participants gain a clear understanding of the total purchasing process and learn how to improve office efficiency.

Local Public Contracts Law 

12 hours
This seminar provides a generalist's view of the Local Public Contracts Law. It provides municipal, county, and authority personnel with a foundation of understanding, while updating knowledge of, and application on, the intent and spirit of the Local Public Contracts Law.

Local Public Contracts Law Rules

6 hours
This seminar is offered to municipal, county, and authority personnel to provide a foundation of understanding, while updating knowledge of, and application on, the intent and spirit of the Local Public Contract Law rules.

beyond the local PUBLIC CONTRACTS LAW

6 hours

The Local Public Contracts Law (LPCL) and corresponding Rules are not the only Law and Rules that impact how your specifications and requests for proposals are developed.  This 6 hour course will examine when and how other laws and rules "Beyond the LPCL" influence the outcome of your final specifications and requests.

specification writing

hours

Good bids start with good specifications! This session is designed to familiarize managerial and purchasing personnel with the necessary tools for good specification writing. The seminar will describe the skills that the specification writing will use to identify needs, separate needs from wants, and accurately describe the needed goods and services.

The Bidding Process

3 hours
This course is designed to introduce purchasing personnel to the bidding process. The Local Public Contracts Law requires that an aggregated total of goods and services be subject to public bidding. The course describes the skills necessary to use the bidding process and develop bid specifications.

Working With Vendors

3 hours
This half-day course discusses how to develop an effective business relationship with vendors. It provides guidelines for interviewing sales representatives, explains the bid process, covers vendor compliance, and reviews the ethical expectations of vendors and procurement staff.

PUBLIC SCHOOL purchasing

12 hours

This 2-day course addresses issues that school board purchasing personnel deal with regularly. It reviews the Public Schools Contracts Law to enhance the effective purchasing practices of supplies and equipment, cooperative purchasing procedures, change order regulations and certification of funds. The course emphasizes the importance of standardized procedures and effective communication between purchasing personnel and the administration.

Public School Bidding Process 

6 hours
This one-day course takes the student through the step-by-step process of public school bidding and quotations for goods and services, as well as public work construction bids in accordance with N.J.S.A. 18A:18A-1 et seq.

Competitive Contracting

6 hours
This course explains the process of competitive contracting, a hybrid of bidding and RFP processes for consultants, professionals, and other services. It emphasizes the constraints associated with the process, and details the planning needed prior to issuing the RFP.

Cooperative Purchasing Including Bid State Contracts 

3.5 hours
This course presents a review of cooperative purchasing. It includes the law, rules, and information on State Contracts.

Public Works Construction Bids for School Districts

3.0 hours

This half-day session is designed for public school officials to familiarize themselves with the major aspects of a Public Works Construction project. The session will be led by a school architect familiar with educational specifications, project development, and preparation of technical construction specifications. Participants will also receive instruction from a public school purchasing agent on the proper public works bid documents and bid process. This session will be held on Tuesday, May 14, 2013 in New Brunswick, Center for Government Services, 303 George Street, 6th Floor, Classroom A. Registration fee is $133.00.

Rutgers' Public Purchasing Certificate Program

Rutgers Center for Government Services awards the Registered Public Purchasing Official and Registered Public Purchasing Specialist certificates upon the successful completion of Principles of Public Purchasing 1, 2, and 3, and a Municipal Finance Administration course to candidates who have also must meet specific job responsibility requirements and designated time in service.

For more information on the certification requirements, click the "PP Certificate Program" link in the "Download a Brochure" box on the right. RPPO/S application forms are available in the "More Information" box. For further information, call the Center for Government Services at 732-932-3640, ext. 644.

Registered Public Purchasing Official (RPPO) Criteria:

  • United States Citizenship;
  • Receipt of a certificate or diploma issued after completion of study in an approved secondary school or an academic education accepted by the Commissioner of Education of this state as fully equivalent;
  • Successful completion of Principles of Public Purchasing 1, 2 and 3 courses, as well as a Municipal Finance Administration course. Successful completion requires 80% attendance at each course and a passing grade of 80% for each course’s examination;
  • Current service in the public sector (local, state, federal) with administrative job responsibility such as the purchasing agent, charged with the purchasing responsibility on a day to day basis and authorized by the governing body to contract on behalf of the government unit, with supervisory responsibility for the management of people or programs in a purchasing environment for not less than 5 years;                 -OR -
  • Current service in the public sector (local, state, federal) holding the RPPS certification, having worked directly under the supervision of an RPPO for a minimum of 3 years, and having been appointed to a position with administrative job responsibility such as the purchasing agent, charged with the purchasing responsibility on a day to day basis and authorized by the governing body to contract on behalf of the government unit, with supervisory responsibility for the management of people or programs in a purchasing environment for not less than 2 years.

NOTE: Waiver of time in position for 1 year of credit toward the service requirement of 5 years will be given for every 2 years of college credit. A minimum of 3 years experience in the public sector with appropriate job title and responsibility is required. No credit is given for time in the private sector.

Completed application form must be submitted with supporting material and a $25 application fee. 

Registered Public Purchasing Specialist  (RPPS) Criteria:

  • United States Citizenship;
  • Receipt of a certificate or diploma issued after completion of study in an approved secondary school or an academic education accepted by the Commissioner of Education of this state as fully equivalent;
  • Successful completion of Principles of Public Purchasing 1, 2 and 3 courses, as well as a Municipal Finance Administration course. Successful completion requires 80% attendance at each course and a passing grade of 80% for each course’s examination;
  • Current service in the public sector (local, state, federal) in the general administration of the purchasing process for not less than three years.

NOTE: Waiver of time in position for 1 year of credit toward the service requirement of 3 years will be given for every 2 years of college credit. A minimum of 2 years experience in the public sector with appropriate job responsibility is required. No credit is given for time in the private sector.

Completed application form must be submitted with supporting material and a $25 application fee. 

CERTIFICATION RENEWALS

Required credit for Recertification must include three (3) contact hours of “Ethics” for both RPPO and RPPS certificate holders. Remaining credits must be in Public Purchasing, of which three (3) may be in Management/Supervision subjects. The applicant is responsible for retaining all records of attendance, organization membership and program participation.

RPPO Certificate Renewals 

The certification renewal period is every three years. Twenty (20) continuing education contact hours must be earned over this period. 

RPPS Certificate Renewals 

The certification renewal period is every three years. Fifteen (15) continuing education contact hours must be earned over this period. 

Expired Certificates
 
Certificates 90 days or more past the expiration date are no longer considered valid. The holder of an invalid or lapsed certificate who is unable to accumulate the appropriate continuing education credit must take a written exam in order to renew the certification. To confirm the applicant’s knowledge of recent developments in the purchasing field, the exam stresses current issues. The exam will be given as deemed necessary by the number of requests received. Renewal will be dated from the month the applicant passes the exam. Certification renewal through examination is $50.

If an individual’s certification has lapsed and the exam option is not taken, the individual must wait a period of three years from the expiration date before being able to once again apply for the RPPO or RPPS certification. The applicant must have completed Principles of Public Purchasing 1, 2, and 3 courses not more than 10 years earlier. If the courses were taken prior to then, the courses must be retaken and successfully completed.

Continuing Education Credits 

Continuing education credit can be earned by attendance at seminars, workshops, classes or conferences and through numerous methods of professional development.

Attendance at Seminars, Workshops, Classes and Conferences:

Credit is given based on hour-for-hour participation, not to exceed five (5) hours per program. Submitted documentation must indicate program title, date and 
number of continuing education contact hours earned.

Professional Development Credit Assignments: 

  • Acceptable records for submission include certificates of attendance, record of payment of dues, letters of appointment to committees, copies of published articles, copies of instructional material (20+ pages), proof of speaking engagements and teaching assignments.
  • 1 contact hour per membership per year in professional purchasing organizations (GPANJ/NIGP, etc.);    
  • 1 contact hour per meeting of above organizations;     
  • 1 contact hour per year for holding an office in state, county, and national professional purchasing organizations;
  • 1 contact hour per year for participation on standing or special committees for professional organizations;
  • 2 contact hours per publication of a signed article; 
  • 1 contact hour per chapter of instructional material;
  • 5 contact hours per teaching assignment for instructing in purchasing related courses lasting 5 or more hours;
  • Hour per hour, up to 5 hours, for participation as a speaker, moderator, or panel member in a conference, seminar or workshop.
 

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Downloads

  • Public Purchasing Forum:

        Public Purchasing Brochure

  • Spring 2015 Brochure:

         public purchasing brochure

  • Green Product Purchasing:

         

  • Summer 2015 Brochure:

          

  • QPA Exam Review Course Material:

LPCL-NJAC Reference Handbook

Goods & Services Bid Specifications

OPRA Exemptions

Guide to NJ P2P Law

  • PP Certificate Program:

      brochure- public purchasing certificate program  

Contact Information

Louis Demian
Program Assistant
732-932-3640, ext. 644