Public Purchasing

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  • Spring 2015 Brochure:

        

  • Fall 2014 Brochure:

        

         

  • QPA Exam Review Course Material:

Local Public Contracts Law

Local Public Contracts Law Regulations

Goods & Services Bid Specifications

OPRA Exemptions

Guide to NJ P2P Law

  • PP Certificate Program:

        

Contact Information
Louis Demian
Program Assistant
732-932-3640, ext. 644
 

Overview

The Center for Government Services at Rutgers, The State University of New Jersey, offers this series of courses for those interested in increasing their knowledge of public purchasing, as well as public officials desiring the Registered Public Purchasing Official (RPPO) or the Registered Public Purchasing Specialist (RPPS) certification.

Courses include those needed for RPPO/S certification (candidates must also meet specific job responsibility requirements and designated time in service), as well as seminars and classes that qualify for continuing education credit needed for certification renewal.

QUALIFIED PURCHASING AGENT STATE EXAMINATION REVIEW MATERIALS 

Course Descriptions

Principles of Public Purchasing I

30 hours
Prerequisite: None
One of four RPPO/S certification course requirements, this introduction to purchasing acquaints public purchasing agents and other public officials responsible for purchasing with sound practices and principles. It covers the application of appropriate guidelines, techniques, and requirements for establishing a purchasing agency, and the basis to encumbering. Other topics include a discussion of intergovernmental cooperative purchasing, centralized purchasing, specification writing, the public contracts law, and related legislation. It also covers public procurement laws and corresponding rules and regulations. A final exam is given.

Principles of Public Purchasing II 

30 hours
Prerequisite: Principles of Public Purchasing I
The second of four RPPO/S certification course requirements, this class emphasizes advanced information, ideas, and techniques for experienced public purchasing personnel. Some of the topics covered include the Uniform Commercial Code, the Local Public Contracts Law and statutory applications in judicial decisions, the antitrust law, and ethical issues. A final exam is given.

Principles of Public Purchasing III

30 hours
Prerequisite: Principles of Public Purchasing II
The third of four RPPO/S certification course requirements, this class covers the competitive contracting process in public purchasing, with emphasis on bid specifications and Request for Proposals. It also discusses current procurement subjects in the purchasing field. Students are expected to complete class exercises and contribute to current issues discussions. A final exam is given.

Municipal Finance Administration 

26 hours
The fourth - and final - RPPO/S certification course requirement, this introduction to the field of municipal finance is designed to provide a foundation for a better understanding of New Jersey local government fiscal affairs. Major areas of instruction cover the institutional framework of local government in New Jersey, the state’s role in supervision and assistance, property tax administration and assessment administration, municipal caps, municipal budgeting, budget execution, municipal purchasing, and treasury management. A final exam is given.

Local Public Contracts Law 

12 hours
This seminar provides a generalist's view of the Local Public Contracts Law. It provides municipal, county, and authority personnel with a foundation of understanding, while updating knowledge of, and application on, the intent and spirit of the Local Public Contracts Law.

Local Public Contracts Law Rules

6 hours
This seminar is offered to municipal, county, and authority personnel to provide a foundation of understanding, while updating knowledge of, and application on, the intent and spirit of the Local Public Contract Law rules.

Introduction to Public Purchasing

3.5 hours
This half-day seminar is designed for purchasing assistants, support staff, newcomers to purchasing office duties, and using agencies affected by the purchasing function. The program introduces the basic legal requirements of purchasing; explains forms, processes, and purchasing vocabulary; and recommends effective strategies. Participants gain a clear understanding of the total purchasing process and learn how to improve office efficiency.

The Bidding Process

3.5 hours
This course is designed to introduce purchasing personnel to the bidding process. The Local Public Contracts Law requires that an aggregated total of goods and services be subject to public bidding. The course describes the skills necessary to use the bidding process and develop bid specifications.

Working With Vendors

3.5 hours
This half-day course discusses how to develop an effective business relationship with vendors. It provides guidelines for interviewing sales representatives, explains the bid process, covers vendor compliance, and reviews the ethical expectations of vendors and procurement staff.

Public School Bidding Process 

6 hours
This one-day course takes the student through the step-by-step process of public school bidding and quotations for goods and services, as well as public work construction bids in accordance with N.J.S.A. 18A:18A-1 et seq.

Cooperative Purchasing Including Bid State Contracts 

3.5 hours
This course presents a review of cooperative purchasing. It includes the law, rules, and information on State Contracts.

Public Works Construction Bids for School Districts

3.0 hours

This half-day session is designed for public school officials to familiarize themselves with the major aspects of a Public Works Construction project. The session will be led by a school architect familiar with educational specifications, project development, and preparation of technical construction specifications. Participants will also receive instruction from a public school purchasing agent on the proper public works bid documents and bid process. This session will be held on Tuesday, May 14, 2013 in New Brunswick, Center for Government Services, 303 George Street, 6th Floor, Classroom A. Registration fee is $133.00.

Continuing Education

Rutgers Center for Government Services awards the RPPO/S certifications upon the successful completion of Principles of Public Purchasing I, II, and III, and the Municipal Finance Administration course. Successful completion is defined as attendance at 80% of the class hours, a passing grade including final exam, and payment of all fees. Candidates also must meet specific job responsibility requirements and designated time in service.

For more information on the certification requirements, click the "PP Certificate Program" link in the "Download a Brochure" box above. RPPO/S application forms are available in the "More Information" box. For further information, call the Center for Government Services at 732-932-3640, ext. 644.

REGISTERED PUBLIC PURCHASING OFFICIAL (RPPO) CRITERIA

  • United States Citizenship
  • Receipt of a certificate or diploma issued after completion of a course of study in an approved secondary school or receipt of an academic education considered and accepted by the Commissioner of Education of this state as fully equivalent
  • Successful completion of Principles of Public Purchasing I, II and III, as well as the Municipal Finance Administration course.
  • Current service in the public sector under statues N.J.S.A. 40A:11-9, 40A:11-37, 52:34-1, 18A:18A-2, or by virtue of administrative job responsibility as a director of purchasing, purchasing agent, purchasing official, or under another job title charged with purchasing responsibility authorized by a governing body or state statute to contract for your government unit, for not less than five years
  • Current supervisory responsibility for the management of people or programs in a purchasing environment for not less than five years

NOTE: Waiver of time in position for one year of credit toward the service requirement of five years will be given for every two or more years of college. A minimum of three years experience in the public sector with appropriate job title and responsibility is required when claiming college credit to meet the five year experience requirement. No credit is given for time in private sector.

The completed application form must be submitted with supporting material and a non-refundable $25 application fee.

RPPO CERTIFICATE RENEWALS

The certification renewal period is every three years. Thirty continuing education credit hours or three Continuing Education Units (CEUs) must be earned over this three-year period. Ten credit hours are equal to one CEU. The applicant is responsible for retaining all records of attendance, organization membership, and program participation.

REGISTERED PUBLIC PURCHASING SPECIALIST (RPPS) CRITERIA

  • United States Citizenship
  • Receipt of a certificate or diploma issued after completion of a course of study in an approved secondary school or receipt of an academic education considered and accepted by the Commissioner of Education of this state as fully equivalent
  • Successful completion of Principles of Public Purchasing I, II and III, as well as the Municipal Finance Administration course
  • Current service in the public sector in the general administration of the purchasing process for not less than three years

NOTE: Waiver of time in position for one year of credit toward the service requirement of three years will be given for every two or more years of college credit. A minimum of two years experience in the public sector with appropriate job responsibility is required when claiming college credit to meet the three year experience requirement. No credit is given for time in private sector.

The completed application form must be submitted with supporting material and a non-refundable $25 application fee.

RPPS CERTIFICATE RENEWALS

The certification renewal period is every three years. Fifteen continuing education credit hours or 1.5 Continuing Education Units (CEUs) must be earned over this three-year period. Ten credit hours are equal to one CEU. The applicant is responsible for retaining all records of attendance, organization membership, and program participation.

CONTINUING EDUCATION CREDIT

Continuing education credit can be earned by attendance at seminars, workshops, classes, or conferences and through numerous methods of professional development. Credit is given based on hour-for-hour participation; 80% of programs claimed must directly relate to purchasing, 20% may relate to management or supervision. Submitted documentation must indicate program title, date, and hours of CEU credit earned.

PROFESSIONAL DEVELOPMENT CREDIT ASSIGNMENT

Acceptable records for submission include certificates of attendance, records of payment of dues, letters of appointment to committees, copies of articles published, copies of instructional material prepared, and proof of speaking engagements and teaching assignments.

  • One contact hour per membership per year in professional purchasing organizations (GPANJ/NIGP, etc.)
  • One contact hour per meeting of above organizations
  • One contact hour per year for holding an office in a state, county, or national professional purchasing organization
  • One contact hour per year for participation on a standing or special committee for professional organizations
  • Two contact hours per publication of a signed article relating to purchasing
  • One contact hour per preparation of a chapter of instructional material (20+pages) on public purchasing topics
  • Five contact hours per teaching assignment for instructing in purchasing related courses lasting five or more hours
  • Hour per hour, up to five hours, for participation as a speaker, moderator, or panel member in a conference, seminar, or workshop

Registration

A registration form is available in the Downloads box on the right sidebar of this web page. Payment by credit card, or check or purchase order made payable to “Rutgers, The State University of New Jersey” must accompany the application. Send all correspondence and payments to:

Public Purchasing
Rutgers, The State University of New Jersey
Center for Government Services
303 George Street, Suite 604
New Brunswick, NJ 08901-2020

Fax registrations (732-932-3586) are accepted but must include payment information. Telephone registrations (732-932-3640, ext. 644) are accepted only immediately prior to the start date of the class and only if space is still available.

Upon receipt of the completed application and payment, a class space will be reserved; no confirmation will be sent. The university reserves the right to cancel any course without sufficient enrollment.

Class Cancellation Poli​cy

Rutgers Center for Government Services reserves the right to cancel any course or seminar. The Center will notify all students enrolled in a course that has been cancelled and the information will be posted on the Center website. Students will be given a choice of receiving a full refund for courses cancelled by the Center or exercising the option to enroll in the same course at a different location (if one is available) or another course that is offered during the same semester. In the event there is a difference in course fees between the course that was cancelled and the alternate course, an adjustment will be made.

If the student wishes to enroll in a course that is offered in during a future semester, the tuition payment will be held in an escrow account and the student will pay the difference in costs if the registration fee of the alternative course is more expensive. If the fees for the alternative course are less, the student will receive a refund for the difference. A student may not select an alternative course that has a prerequisite if the prerequisite has not been met.

Withdrawal/Refund Policy

Rutgers Center for Government Services will refund the full course fees minus a $25 charge for processing to students who notify the Center of their intent to withdraw from a class in writing at least two (2) business days before the class is scheduled to start. Failure to notify the Center within that time period will result in forfeiture of all fees.

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