Municipal Clerks

 

Course Materials

Required Course Materials - All students enrolled in courses beginning after 1/1/21 are required to supply their own Study Guide for use in class.  

How do I purchase a Study Guide?
General Code is now the sole provider of the Municipal Clerk Study Guide for students enrolled in the Rutgers' Municipal Clerk Program.  Information on how to order the Study Guide through General Code is available online at www.generalcode.com/rutgers/.

What edition is being used in class?
Effective 1/1/21, a new 4th Edition of the Study Guide is being sold.  The Fourth Edition of the Study Guide is identical in content to the Third Edition with supplements updated through #10.  Only the manual's formatting has been altered from the 3rd Edition, Supp.10 to the 4th Edition.  

Is there a new supplement to purchase for 2021?
No, the last supplement issued was Supplement #10 (09/2019). 

Does Rutgers CGS still distribute Study Guides to students enrolled in the courses?
No – All students enrolled in the Introduction to the Duties of the Municipal Clerk course MUST purchase their own Study Guide for use in the program.  Information on how to order the Study Guide through General Code is available online at www.generalcode.com/rutgers/.

Is my version of the Study Guide current?
If your version meets either of the following, you are current and up to date:
- 4th Edition, Published 2021
- 3rd Edition with updates through and including Supplement #10

What does this mean for students enrolled in Municipal Clerks courses during the Spring 2021 semester?

Individuals enrolling in the Introduction to the Duties of the Municipal Clerk course must purchase the 4th Edition of the Study Guide through General Code.  Please order well in advance of your course start date so that you have the materials needed for day 1 of class.  Ordering information is available online at - www.generalcode.com/rutgers/.

Individuals enrolling in the other courses during the Spring 2021 semester will continue to use their Third Edition of the Study Guide with Supplement #10.  The content remains the same.  No new supplements are being issued at this time.

Individuals not enrolled in the courses during the spring 2021 semester can always purchase the Study Guide for their use.  Ordering information is available online at www.generalcode.com/rutgers/.

 

Course Schedule

 

All registrations for online/distant learning and in-person courses must be received NO LATER than two business days before the class begins. Late registrations will not be accepted.

Please visit the Registration page for important information regarding online course expectations and registration.

 

INTRODUCTION TO THE DUTIES OF THE MUNICIPAL CLERK

***See the course materials information described above to purchase your course materials in advance of your course start date.***

Course Code Dates Time Instructor Fee Location
MC-4000-SP21-1
1/30, 2/6, 2/13, 2/20, 2/27^ All class sessions are live.
10am-3pm and 10am-2pm^ Kim Marie White $745 Online Canvas
MC-4000-SP21-2 2/13, 2/20, 2/27; 3/6, 3/13^ All class sessions are live. 9am-2pm and 9am-1pm^ Kathy Coviello $745 Online Zoom
MC-4000-SP21-3 4/10 - 5/1 (4/24 and 5/1 Live**) 9am-2pm Amy Antonides $745 Online Canvas

 

ADVANCED DUTIES OF THE MUNICIPAL CLERK

Prerequisite required

Course Code Dates Time Instructor Fee Location
MC-4001-SP21-1 3/20, 3/27, 4/10, 4/17, 4/24^ All class sessions are live. 10am-2:30pm and 10am-1pm^ Kim Marie White $653 Online Canvas
MC-4001-SP21-2 5/3 - 6/5 (6/5 Live**) 9am-4pm Jennica Bileci $653 Online Canvas

 

LOCAL ELECTIONS ADMINISTRATION

Prerequisite required

Course Code Dates Time Instructor Fee Location
MC-4002-SP21-1 1/11 - 2/13 (2/13 Live**) 9am-4pm Jennica Bileci $653 Online Canvas
MC-4002-SP21-2 3/22 - 4/24 (4/24 Live**) 9am-4pm Jennica Bileci $653 Online Canvas

 

MUNICIPAL FINANCE ADMINISTRATION FOR MUNICIPAL CLERKS

Prerequisite required

Course Code Dates Time Instructor Fee Location
MC-4003-SP21-1 1/9, 1/16, 1/23, 1/30; 2/6^ All class sessions are live. 9am-2pm and 9am-1pm^ Kathy Coviello $745 Online Zoom
MC-4003-SP21-2 4/10, 4/17, 4/24; 5/1, 5/8^ All class sessions are live. 9am-2pm and 9am-1pm^ Kathy Coviello $745 Online Zoom
MC-4003-SP21-3 5/22; 6/5, 6/12, 6/19, 6/26^ All class sessions are live. 10am-3pm and 10am-2pm Kim Marie White $745 Online Canvas

 

INFORMATION AND RECORDS MANAGEMENT

Prerequisite required

Course Code Dates Time Instructor Fee Location
MC-4004-SP21-1 3/5, 3/12, 3/19, 3/26^ All class sessions are live. 9am-4pm and 9am-12pm^ Elaine Kennedy $653 Online Zoom
MC-4004-SP21-2 3/27; 4/3, 4/10, 4/17^ All class sessions are live. 9am-4pm and 9am-12pm^ Paul Margiotta $653 Online Zoom

 

MUNICIPAL CLERK REVIEW

Prerequisite required

Course Code Dates Time Instructor Fee Location
MC-4005-SP21-1 2/6 - 2/27 (2/27 Live**) 9am-2:15pm Amy Antonides $653 Online Canvas
MC-4005-SP21-2 3/6 - 3/27 (3/27 Live**) 9am-2:15pm Amy Antonides $653 Online Canvas

**This course is administered online for several weeks, opening on the first date of the provided date range.  Students then have the ability to access the course when their schedule allows, submitting assignments as directed by the instructor.  The course includes live virtual session(s) as indicated in the schedule.  Students must attend and participate in the live virtual session(s) as scheduled at the listed time(s).

 

MUNICIPAL CLERK PROGRAM

The Center for Government Services at Rutgers, The State University of New Jersey, designed this series of core courses to train municipal clerks and related personnel in the duties and responsibilities of their office. Other municipal officials are invited to enroll in the courses, provided that space is available and the prerequisites are satisfied. Experienced members of the field, many of whom are serving or have served in executive positions of the Municipal Clerks' Association of New Jersey, comprise the instructional staff

Courses are scheduled in both the fall and spring semesters at varied locations throughout the state. Times and locations are announced in advance of each semester.

 

Cooperating Agencies:

 

Course Descriptions

 

Introduction to the Duties of the Municipal Clerk 

24 hours
This course serves to acquaint the student with statutory and some
non-statutory duties of the municipal clerk, and offers a general introduction to municipal government. Specific areas of responsibility covered include core duties, legalized games of chance, meeting agendas and minutes, open public meetings, general office procedures, and various licenses and licensing procedures. There is a review and examination.

Advanced Duties of the Municipal Clerk 

21 hours
Prerequisite: Introduction to the Duties of the Municipal Clerk
A more detailed and technical description of the municipal clerk's office is presented in this course. Subjects include personnel policies and procedures, municipal land use law, financial duties, and other miscellaneous duties. There is a review and examination.

Local Elections Administration 

21 hours
Prerequisite: Introduction to the Duties of the Municipal Clerk
This course is designed to acquaint students with Title 19, the goals of which are to assure a fair and open electoral process, full participation by the electorate, and clear lines of responsibility for elected officials. Topics covered include the responsibilities of the County Board of Elections and the County Clerk's office, voter registration, petitions and referenda, and political party procedure. The Faulkner Act election procedures and Charter Study Law and procedures also are discussed. There is a review and examination.

Information and Records Management 

18 hours
Prerequisite: Introduction to the Duties of the Municipal Clerk
The management of information continues to undergo revolutionary change. Terminologies as well as processes have shifted dramatically. Retention of records and records filing have evolved into management information systems. This course teaches essential records management techniques and addresses the role of "clerk as information manager." In-class final and take-home examinations are given.

Municipal Finance Administration for Municipal Clerks 

24 hours
Prerequisite: Advanced Duties of the Municipal Clerk
This course is designed to provide the foundation for a better understanding of local government fiscal affairs. Major areas covered include the institutional framework of local government, the state's role in supervision and assistance, local public contracts law, municipal caps, municipal budgeting, budget execution, and local budget law and local bond law. A final exam is given.

Municipal Clerk Review Course 

18 hours
Prerequisite: Completion of all five Municipal Clerks program courses
This program is a review of the Municipal Clerks curriculum, and is offered prior to the State Registered Municipal Clerk (RMC) Examination. It does not include a review of the state exam questions, and it is not required to take the New Jersey certification exam.

Continuing Education

Rutgers Center for Government Services awards certificates for the satisfactory completion of each course. This is defined as attendance at 80 percent of the class hours, a passing grade of 80 or higher, and full payment of all fees.

New Jersey Certification and State Exam

Pursuant to N.J.S.A. 40A:9-133 et al., Chapter 174, P.L. 1985, a municipal clerk may qualify for certification by the State of New Jersey as Registered Municipal Clerk. Examinations for the Registered Municipal Clerk designation are given periodically by the New Jersey Department of Community Affairs Certification Unit, Division of Local Government Services (DLGS). For information on experience and other requirements for attaining certification, please contact the DLGS at 609-633-6349 or visit the Division website.

Recertification

All persons holding the certification of Registered Municipal Clerk in the State of New Jersey are required to obtain 20 contact hours of continuing education during a two-year period. For further information, visit the websites of the Certification Unit of the NJ Department of Community Affairs, http://www.state.nj.us/dca/divisions/dlgs/programs/certification.html, or the Municipal Clerks’ Association of New Jersey, www.njclerks.org.

International Institute of Municipal Clerks (IIMC) Programs

Rutgers University is the designated IIMC Institute in New Jersey. At the Center for Government Services, the program has been developed in conjunction with the Municipal Clerks Association of NJ (MCANJ). Inquiries regarding the NJ IIMC programs can be directed to the NJ Institute Director, at flagg@docs.rutgers.edu.  To join the International Institute of Municipal Clerks, visit www.iimc.com for questions, membership requirements and an application form. 

 

Certified Municipal Clerk (CMC) Institute

IIMC requires a minimum of 120 hours of university instruction to qualify for its CMC professional designation. The NJ Institute focus is primarily on topics relating to management, communication, and leadership. A minimum of four CMC Institute courses, sponsored in New Jersey by the Rutgers Center for Government Services, will be offered at various times throughout the year. Frequently these will be offered jointly with MMC courses. Through the university one education credit is earned for every two hours class time towards the educational requirement, as well as NJ DCA approved professional development credits. IIMC membership is not required for attendance. Separate CMC Institute announcements are emailed either from Rutgers or the MCANJ; occasionally flyers or brochures will be mailed. Announcements are always available on the Center’s website as well as the IIMC and the MCANJ’s websites. 

Master Municipal Clerk (MMC) Academy

This MMC program is designed to offer advanced training and education in management and interpersonal subject areas. The purpose is to promote continuing education of the professional municipal clerk. CMC designation is a prerequisite for this program. A minimum of three MMC Academy courses, sponsored in New Jersey by the Rutgers Center for Government Services, will be offered at various times throughout the year. Through the university one education credit is earned for every two hours class time towards the educational requirement, as well as NJ DCA approved professional development credits. IIMC membership is not required for attendance. Separate MMC Academy announcements are emailed either from Rutgers or the MCANJ; occasionally flyers or brochures will be mailed. Announcements are always available on the Center’s website as well as the IIMC and the MCANJ’s websites.

MCANJ SCHOLARSHIPS

The Municipal Clerks' Association of New Jersey (MCANJ) offers scholarship opportunities for students pursuing their RMC, CMC, or MMC certifications.  Please visit http://www.njclerks.org/ for more information.

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Contact Information

Maria Chigirovich
Program Assistant
848-932-4735
E-mail