Municipal Clerks

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Contact

For questions about registration, please contact:

Kyshon Mitchell
 Program Assistant
848-932-4735
Email

Overview

Course Materials

All students enrolled in Municipal Clerk courses are required to supply their own Study Guide for use in class. Effective 1/1/25, a new 4th Edition of the Study Guide updated through Supplement #4 (09/2024) is required for use in class. All orders must be submitted through General Code, publisher and distributor of the Municipal Clerk Study Guide. Additional information and ordering instructions are available on General Code's website at: http://www.generalcode.com/rutgers/              

        Cooperating Agencies:

Request A Duplicate Certificate 

MCANJ Scholarships

The Municipal Clerks' Association of New Jersey (MCANJ) offers scholarship opportunities for students pursuing their RMC, CMC, or MMC certifications.  Please visit http://www.njclerks.org for more information.

Course Schedule

All registrations for online/distant learning and in-person courses must be received NO LATER than three business days before the class begins. Late registrations will NOT be accepted.

Please visit the Registration page for important information regarding online course expectations and registration.

Introduction to the Duties of the Municipal Clerk
MC-4000-FA24
Date(s)
Time(s)
Instructor(s)
Fee
Location(s)
Action

Course Code: MC-4000-FA24-3

11/16, 11/23, 12/7, 12/14, 12/21^

10am-3pm and 9am-1pm^

Kim Marie White

$745.00

Online Canvas, all live sessions

Register

Course Code: MC-4000-SP25-1

1/11^, 1/13, 1/15, 1/18^, 1/21, 1/23, 1/25^, 1/30

6pm-9pm; 9am-12pm^

Pamela Borek

$745.00

Online: Canvas, all live sessions

Register

Course Code: MC-4000-SP25-2

4/26, 5/3, 5/10, 5/17, 5/24^

10am-3pm and 10am-2pm^

Kim Marie White

$745.00

Online: Canvas, all live sessions

Register

Course Code: MC-4000-SP25-3

6/2, 6/5, 6/7^, 6/10, 6/12, 6/18, 6/23, 6/26

6pm-9pm; 9am-12pm^

Pamela Borek

$745.00

Online: Canvas, all live sessions

Register

Advanced Duties of the Municipal Clerk
MC-4001-FA24
Date(s)
Time(s)
Instructor(s)
Fee
Location(s)
Action

Course Code: MC-4001-FA24-2

11/18 - 12/21; Live virtual class 12/21

9:00am-4:00pm; Live class on 12/21

Jennica Bileci

$653.00

Canvas; Asynchronous

Register

Course Code: MC-4001-SP25-1

2/3 - 3/8

9:00am-4:00pm; live class on 3/8

Jennica Bileci

$653.00

Online: Canvas; Asynchronous

Register

Course Code: MC-4001-SP25-2

4/28 - 5/31

9:00am-4:00pm; live class on 5/31

Jennica Bileci

$653.00

Online: Canvas; Asynchronous

Register

Local Elections Administration
MC-4002-FA24
Date(s)
Time(s)
Instructor(s)
Fee
Location(s)
Action

Course Code: MC-4002-FA24-2

10/15 - 11/16; Live virtual class 11/16

9:00am-4:00pm; Live class on 11/16

Jennica Bileci

$653.00

Canvas; Asynchronous

Register

Course Code: MC-4002-FA24-3

11/13, 11/14, 11/20, 11/21, 12/4, 12/5, 12/11

5:00pm-8:00pm

Corinne Williams

$653.00

Online Zoom, all live

Register

Course Code: MC-4002-SP25-1

1/15, 1/16, 1/22, 1/23, 1/29, 1/30, 2/5

5:00pm-8:00pm

Corinne Williams

$653.00

Online: Zoom, all live sessions

Register

Course Code: MC-4002-SP25-2

3/17 - 4/19

9:00am-4:00pm; live class on 4/19

Jennica Bileci

$653.00

Online: Canvas; Asynchronous

Register

Course Code: MC-4002-SP25-3

5/7, 5/8, 5/14, 5/15, 5/21, 5/22, 5/28

5:00pm-8:00pm

Corinne Williams

$653.00

Online: Zoom, all live sessions

Register

Municipal Finance Administration for Municipal Clerks
MC-4003-FA24
Date(s)
Time(s)
Instructor(s)
Fee
Location(s)
Action

Course Code: MC-4003-FA24-2

11/15, 11/22, 12/6, 12/13, 12/20^

9am-2pm and 9am-1pm^

Mark Mutter

$745.00

Online Canvas, all live sessions

Register

Course Code: MC-4003-SP25-1

1/11, 1/18, 1/25, 2/1, 2/8^

10am-3pm and 10am-2pm^

Kim Marie White

$745.00

Online: Canvas, all live sessions

Register

Course Code: MC-4003-SP25-2

6/4, 6/11, 6/18, 6/25, 7/2, 7/9, 7/16, 7/23

6pm-9pm

Kim Marie White

$745.00

Online: Canvas, all live sessions

Register

Information & Records Management
MC-4004-FA24
Date(s)
Time(s)
Instructor(s)
Fee
Location(s)
Action

Course Code: MC-4004-FA24-3

11/16, 11/23, 12/7, 12/14^

9am-4pm and 9am-12pm^

Paul Margiotta

$653.00

Online Zoom, all live

Register

Course Code: MC-4004-SP25-1

2/1, 2/8, 2/15, 2/22^

9am-4pm and 9am-12pm^

Paul Margiotta

$653.00

Online: Zoom, all live sessions

Register

Course Code: MC-4004-SP25-2

3/8, 3/15, 3/22, 3/29^

9am-4pm and 9am-12pm^

Paul Margiotta

$653.00

Online: Zoom, all live sessions

Register

Course Code: MC-4004-SP25-3

4/2, 4/9, 4/16, 4/23^

9am-4pm and 9am-12pm^

Paul Margiotta

$653.00

Online: Zoom, all live sessions

Register

Course Code: MC-4004-SU25-1

7/9, 7/16, 7/23, 7/30^

9am-4pm and 9am-12pm^

Paul Margiotta

$653.00

Online: Zoom, all live sessions

Register

Municipal Clerk Review
MC-4005-SP25
Date(s)
Time(s)
Instructor(s)
Fee
Location(s)
Action

Course Code: MC-4005-SP25-1

2/15^, 2/19, 2/22^, 2/26, 3/1^

6pm-9pm and 10am-3:00pm^

Kim Marie White

$653.00

Online: Canvas, all live sessions

Register

Courses

Credit/CEU/Hours: 24 hours

This course serves to acquaint the student with statutory and some non-statutory duties of the municipal clerk, and offers a general introduction to municipal government. Specific areas of responsibility covered include core duties, legalized games of chance, meeting agendas and minutes, open public meetings, general office procedures, and various licenses and licensing procedures. There is a review and examination.

Credit/CEU/Hours: 21 hours
Prerequisite: Introduction to the Duties of the Municipal Clerk

A more detailed and technical description of the municipal clerk's office is presented in this course. Subjects include personnel policies and procedures, municipal land use law, financial duties, and other miscellaneous duties. There is a review and examination.

Credit/CEU/Hours: 21 hours
Prerequisite: Introduction to the Duties of the Municipal Clerk

This course is designed to acquaint students with Title 19, the goals of which are to assure a fair and open electoral process, full participation by the electorate, and clear lines of responsibility for elected officials. Topics covered include the responsibilities of the County Board of Elections and the County Clerk's office, voter registration, petitions and referenda, and political party procedure. The Faulkner Act election procedures and Charter Study Law and procedures also are discussed. There is a review and examination.

Credit/CEU/Hours: 24 hours
Prerequisite: Advanced Duties of the Municipal Clerk 

This course is designed to provide the foundation for a better understanding of local government fiscal affairs. Major areas covered include the institutional framework of local government, the state's role in supervision and assistance, local public contracts law, municipal caps, municipal budgeting, budget execution, and local budget law and local bond law. A final exam is given.

Credit/CEU/Hours: 21 Hours

The management of information continues to undergo revolutionary change. Terminologies as well as processes have shifted dramatically. Retention of records and records filing have evolved into management information systems. This course teaches essential records management techniques and addresses the role of "clerk as information manager."

Credit/CEU/Hours: 18 hours
Prerequisite: Information and Records Management, Introduction to the Duties of the Municipal Clerk, Local Elections Administration, Municipal Finance Administration for Municipal Clerks, Advanced Duties of the Municipal Clerk 

This program is a review of the Municipal Clerks curriculum, and is offered prior to the State Registered Municipal Clerk (RMC) Examination. It does not include a review of the state exam questions, and it is not required to take the New Jersey certification exam.

Continuing Education Information

Rutgers University is the designated IIMC Institute in New Jersey. At the Center for Government Services, the program has been developed in conjunction with the Municipal Clerks Association of NJ (MCANJ). Inquiries regarding the NJ IIMC programs can be directed to the NJ Institute Director, at flagg@docs.rutgers.edu.  To join the International Institute of Municipal Clerks, visit www.iimc.com for questions, membership requirements and an application form. 

Effective January 1, 2015, students completing any of the five core courses in the Rutgers Municipal Clerk Program may count them as education points towards the IIMC's CMC designation. The approved point breakdown is: 

Introduction to the Duties - 21 hours (10.5 points) 

Advanced Duties - 18 hours (9 points)

Local Elections - 18 hours (9 points)

Municipal Finance Administration - 21 hours (10.5 points)

Information and Records Management - 19 hours (9.5 points)

Individuals interested in the CMC designation that complete any of the courses listed above after January 1, 2015, must submit their course completion certificate(s) to the IIMC with their CMC application for consideration.

Continuting education sessions for CMC/MMC points are offered throughout the year. One education credit is earned for every two hours of class time. Session information will be posted to this website when classes are scheduled.

 

Pursuant to N.J.S.A. 40A:9-133 et al., Chapter 174, P.L. 1985, a municipal clerk may qualify for certification by the State of New Jersey as Registered Municipal Clerk. Examinations for the Registered Municipal Clerk designation are given periodically by the New Jersey Department of Community Affairs Certification Unit, Division of Local Government Services (DLGS). For information on experience and other requirements for attaining certification, please contact the DLGS at 609-633-6349 or visit the Division website.

All persons holding the certification of Registered Municipal Clerk in the State of New Jersey are required to obtain 20 contact hours of continuing education during a two-year period. For further information, visit the websites of the Certification Unit of the NJ Department of Community Affairs,  https://nj.gov/dca/dlgs/programs/certification.shtml, or the Municipal Clerks’ Association of New Jersey, www.njclerks.org.